Smart Flow Agency
Still wasting hours on manual tasks?"
We automate your backend, so you get hours back.
Who We Work With
Coaches and Consultants
Spend less time onboarding, more time coaching.
Recruiters
and HR Companies
Automate candidate pipelines & follow-ups.
Marketing Agencies
From client intake to invoicing — streamlined.
SaaS Teams
Connect tools, reduce manual ops, scale faster.
20+ Hours
Just one well-placed automation can save hours every week
90% of Manual Work
Can Be Automated
From onboarding to follow-ups — smarter systems do the heavy lifting
100% Custom Workflows
No templates. No fluff. Just solutions built for your process
⚙️ Our Services: Turning Chaos Into Flow
At SmartFlow Agency, we don't just automate — we orchestrate your success. Here's how:
🔄 Workflow Automation
We design seamless automations for your business processes using Zapier, Make, Airtable, and beyond — so you can work smarter, not harder.Example:Lead capture forms connected instantly to your CRM.Automated follow-ups without lifting a finger.
📈 Sales Funnel Optimization
Your prospects deserve a journey worth taking. We build dynamic funnels that nurture, qualify, and convert — while you sleep like a baby.Example:Automated email sequences for new leads.Smart retargeting campaigns that re-engage the "almost-customers."
🛠 Custom CRM Setup
Say goodbye to sticky notes and chaos. We build custom CRM systems tailored to your exact needs, making sure no lead falls through the cracks.Example:Airtable or HubSpot CRM systems connected to your entire tech stack.Smart notifications for your team at just the right moment.
📊 Reporting & Analytics Automation
Real-time dashboards that turn raw data into golden insights, so you make decisions based on facts, not gut feelings.Example:Automated KPI dashboards sent straight to your inbox every Monday.Custom Google Sheets reports pulling live data from all platforms.
Coaches and Consultants
Too much admin?
Not enough time for clients?
You’re paid for your expertise - but manual work is eating up your schedule.
- High cost of acquiring new clients
- Limited hours for 1:1 delivery (capped revenue)
- Too much time on repetitive admin
- Need for personalization without burning out
- Pressure to deliver ongoing value for recurring revenue
👉 Automation can help you scale without losing your personal touch.
Recruiters, Staffing Firms & Talent Agencies
You manage people — not spreadsheets.
But high candidate volume and manual follow-ups are killing your time.
- Hundreds of candidates = communication chaos
- Repetitive tasks like sourcing and scheduling
- Overwhelming databases with clunky processes
- Constant back-and-forth with candidates & clients
- Pressure to prove ROI on high placement fees
👉 Let automation streamline your talent pipeline.
Marketing & Creative Agencies
You’re buried in busywork, not creative work.
Low margins and high admin load make it hard to grow.
- 30–40% margins mean efficiency is everything
- Endless emails, reporting, and invoicing
- Fierce competition with low-barrier entry
- Poor client communication = churn risk
- Delayed invoices = cash flow headaches
👉 Build backend systems that support your creative genius.
High-Touch SaaS Teams
Your product is powerful. But your backend? A mess.
Growth brings chaos — disconnected tools, long sales cycles, and complex onboarding.
- Long, multi-step sales cycles need smart follow-up
- Tool sprawl = productivity drain
- High LTV clients demand high-quality engagement
- Data overload makes decision-making slow
- Clients want personalization at scale
👉 Automation makes you look polished — and feel in control.
Oleksandr
Matiukh
Founder and CEO
Smart Flow Agency
Over the past 5 years, Smart Flow has delivered 120+ automation and integration projects for clients across 8 countries. We've helped businesses save an estimated 12,000+ hours by replacing manual tasks with scalable systems — from onboarding flows and CRM integrations to backend operations and compliance automation. 85% of our clients return for ongoing work, and many see results within the first 7 days.
Get Audit for Free
Our Clients Reviews
"Oleksandr is an absolute automation wizard! He has helped me streamline so many processes in my business which has saved me a lot of time on a daily basis. I would highly recommend anyone looking for an automation specialist."
CEO, Clicksystems.io
Luke Overton
"Smart Flow Agency transformó por completo nuestros flujos de trabajo. La implementación de la automatización fue impecable y ahora ahorramos horas cada semana. Muy recomendados si realmente quieres escalar de forma eficiente."
Director, Melt Group
Rogelio Llorens
"We needed a complex integration between multiple tools, and Smart Flow nailed it. Fast, professional, and zero stress. Everything just works now."
CEO, XR Lab
Valeriy Korshunov
Frequently Asked Questions
What exactly do you automate?
We automate repetitive, manual tasks across tools like Airtable, Notion, Make, Slack, Telegram, CRMs, and more. From client onboarding to data syncing, reporting, or lead follow-ups — if it eats your time, we can likely automate it.
Do you work with small businesses or only bigger teams?
Both. Whether you're a solo founder or a scaling team, we tailor each solution to fit your size, tools, and workflow. Our goal is to help you reclaim your time and grow — without unnecessary complexity.
How long does it take to see results?
Most clients see working automations within 5–7 days. For more complex systems, we’ll map the process in phases so you get value as quickly as possible.
What’s the cost of your services?
Pricing depends on the scope of your project — but we offer flexible packages based on time saved and business value, not just hours worked. Book a free consultation and we’ll give you a clear quote.
Is my data secure?
Absolutely. With a background in business security and risk consulting, we prioritize data privacy and safe architecture in every integration.
What does working with SmartFlow look like?
We start with a short discovery call to understand your needs. From there, we’ll map out a solution, build fast, and stay closely in touch through each step. No fluff, no drag — just results.
Ready to reclaim your time and scale with NO stress
Let’s map out the first 1–3 automations that could unlock hours for you each week.
No tech talk. No pressure. Just clarity and a smarter path forward.
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